Submitting a project
There are calls for proposals regarding Deployment projects, which only already certified organisations may take part in, plus calls for Capacity Building and Technical Assistance projects, also open to non-certified organisations, for participation in competence-strengthening projects in the humanitarian sector and management standards regarding the volunteers required. Two types of call for proposals are periodically published on the official EACEA page.
With a minimum of one call for proposals per year, EACEA has specific funds to allocate through a call open to potential sending and hosting organisations to strengthen the standards required by certification and action implementation in the humanitarian sector. The relative guidelines contain detailed information on the aims of the call, eligibility criteria, budget details and timescales. For instance, please consult https://eacea.ec.europa.eu/sites/eacea-site/files/instructions_for_completing_the_application_package_2018.pdf. A consortium of partner organisations involved in the proposal has to be created in order to send a candidacy. Each of the organisations must possess its own PIC. The partnership must be transnational and include:
- at least 3 organisations from different nations, these being only EU member states in the case of Technical Assistance.
- at least 2 sending organisations from two different EU member states and 2 hosting organisations from two different countries in the case of Capacity Building projects.
The coordinating organisation must have at least 3 years’ experience in the humanitarian sector (as well as at least one European partner and a hosting organisation in the case of Capacity Building projects) and in volunteer management . The 3 years in volunteer management may be testified to also by one of the project partners.
The entire call-for-proposal package may be downloaded from the EACEA website, and is made up of:
- Application form (eForm).
- Budget details/Indicative breakdown/Operational capacity/Financial capacity.
- Declaration on honour (signed only by the consortium’s coordinating organisation)
As with certification, the online eForm must be created and filled out, attaching the required documentation. All the documents must be supplied in an official EU language understood by all the consortium members.
The eForm is made up of seven different sections
The eligibility of the organisations within a consortium depends on the project being submitted. Those who may take part in Deployment projects are:
- Certified sending and hosting organisations
- Sending and hosting organisations that have applied for certification before the deployment project deadline (nonetheless selection for the project is subject to a successful outcome of the certification process)
- Other organisations specialised in any area relevant to the project aims and/or actions, contributing their specific competences
- Associates (these may be unrelated to the European Commission)
Already certified at 2017